Opportunities to join the Academy Prep team arise on an as-needed basis and include administrative, faculty, AmeriCorps, and other positions. Please review our current openings below and reach out to the contact provided with any questions.

Development Coordinator

Position:  Development Coordinator

Hours: 40

Directly Reports to: Director of Development

Job Summary: This position performs tasks for the Development Office, CFO, Foundation, Board of Trustees and the school overall. This position participates in fundraising activities including donor relations, direct mail appeals and special events.

Specific Duties and Responsibilities- Under supervision by the Director of Development

Development Administration:

  • Acknowledges all donor gifts for APSP campus (and Foundation, if requested)
  • Process and reconcile credit card donations
  • Prepare and submits check requests/reimbursements; keep copies on file
  • Assists with the Campus Tour program and additional school visits
  • Assists with the Student Ambassador Program
  • Assists in production and distribution of marketing materials
  • Assists in production of guest lists and materials for events
  • Prints and mails Thank You and other follow up materials to donors and prospects
  • Processes invoices generated by Development for payment
  • Maintains and orders office supplies
  • Process and reconcile Development’s purchasing credit card
  • Assist in the preparation and assembly of donor information folders
  • Implement donor research and follow-up with potential donors
  • Report technical and/or mechanical issues to School Manager and/or IT support as needed for Development Office
  • Shop for food and supplies for meals for campus tours, board meetings, etc.
  • Setup prepared meals for campus tours, board meetings, etc.

Database Administrator:

  • Maintains updated contact information and gift history in e-Tapestry database
  • Receives & forwards monies to Office Manager
  • Inputs and tracks all donor gifts for APSP campus (and Foundation, if requested)
  • Creates and runs queries as requested
  • Generates reports as requested
  • Research donor and foundation information and add to database

General Accounting: Performs procedures in conjunction with CFO or Office Manager:

  • Donor reconciliation to the general ledger
  • Convey credit card payment data to Office Manager
  • Transmit checks and their photocopies with accounting codes to Office Manager
  • Year end audit assistance
  • Special requests by Office Manager and CFO
  • Maintain financial records of expenditures for all development events

Website/Social Media

  • Assist with web site maintenance (www.academyprep.org/stpete)
  • Collect biographies for faculty and staff as a web site update
  • Assists with creation of social media material for web site, Facebook, YouTube, etc.

Knowledge, Skills and Abilities Required

  • Associate or Bachelor’s degree from accredited institution
  • Extensive knowledge of PC based computing (Excel, Word, Outlook, Internet Explorer)
  • Basic database knowledge and some experience using a database
  • General knowledge of basic accounting principles
  • Excellent verbal and written communication skills (with strength in grammar and proofreading) and interpersonal skills
  • Ability to arrive early or stay late based on events, tours, or special guests
  • Must be very detail oriented and organized
  • Ability to multi-task projects and prioritize within a defined time constraint
  • Must possess a high degree of trustworthiness and professional demeanor
  • Must work well within a small group
  • Reliable transportation
  • Ability to climb stairs several times a day
  • Ability to lift up to 15lbs repeatedly

Knowledge, Skills and Abilities Preferred

  • Experience in a fundraising office
  • Experience with database management, specifically e-Tapestry or other Blackbaud products
  • Skill in creating tasteful displays with food
  • Ability to lift up to 50lbs repeatedly

Please submit your resume and cover letter to Sarah McDonald at smcdonald@academyprep.org.  For questions please call 727-322-0800 ext. 2106

AmeriCorps Teacher, 2019-2020 School Year (Full-Time, Multiple Openings)

AmeriCorps is the domestic version of the Peace Corps. Academy Prep’s AmeriCorps teachers are generally recent college grads who want to give a year or more of service to nonprofit organizations.

Academy Prep is looking for dedicated, passionate teachers to join our team.  AmeriCorps teachers will plan, organize and implement an instructional program in a learning environment that guides and encourages students to develop and fulfill their potential.



AmeriCorps Responsibilities include but are not limited to:

  • teaching supplementary academic classes (includes lesson planning and classroom management)
  • assisting in academic classes
  • planning and teaching extra-curricular activities
  • serving breakfast, lunch and snacks
  • supervising students in free time and recess
  • providing office and administrative support
  • supervising students in study hall
  • supervising Saturday field trips
  • substituting in academic classes
  • monitoring late pick-up students
  • Live on campus in beautiful, clean, furnished apartments
  • Receive FREE rent and utilities
  • Receive a $850+ stipend per month (before taxes)
  • Receive full health insurance
  • Are awarded a $5,920 education award after 1 year of service
  • Get real world professional and teaching experience in a unique and challenging setting
For more information, click here. To submit a resume and cover letter, contact Lee Lockhart at llockhart@academyprep.org or 727-322-0800.